Administrative Assistant

Are you a multilingual Administrative Assistant with a proactive attitude and a hands-on mentality ? Then we are looking for you !

Our client, one of the leading Japanese healthcare companies focused on optometry, is looking for a Administrative Assistant who can join their team to support their growing business.

Accounting

• Issue invoices to customers and external partners as needed
• Accounts receivable collection and management
• Accounts payable management
• Manage the employees’ HR information in different systems
• Communication with outsourced accounting companies (Germany, Netherlands)
• Communication with group company employees (Germany, Japan)

Office Management

• Perform receptionist duties: greet visitors and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
• Manage office supplies inventory and place orders as necessary

Logistics:

• Order supplies for product packaging and shipment

• Inventory control

Required skills

• 1-2 years’ experience in accounting or office management
• Excellent organisational, interpersonal and communication skills
• Microsoft office skills
• Accurate, flexible,good problem-solving skills
• Fluency in Dutch, English and German