We are looking for a Secretary/Administrative Assistant who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). If you are passionate about the Space industry and would like to join an international environment, read more and apply today!


  • Day-to-day support to the Head of Technology, Engineering and Quality Directorate and the personnel regarding business travel arrangements, (budget verification, approval cycles etc.), and leave management.
  • Ad hoc tasks defined by Director and Executive Assistant.
  • Organization of Directorate’s Head day to day agenda and its scheduled meetings.
  • Maintaining and following up actions lists for the Head of Directorate including preparing the closing action and regular reporting.
  • Dealing with incoming telephone calls and information requests.
  • Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
  • Provide of various logistic support to the Directorate, in particular for arrival of new comers, (office, phone, computer, security badge), and departures (deregistration, etc.) .
  • Ordering of office supplies and maintenance of stationary.
  • Room and resources bookings for meetings and/or events falling under the responsibility of the Directorate.
  • Tasks related to documentation management, distribution/registration of mail and documents, digitalization in related data based.
  • Maintaining documents libraries for the Directorate including maintenance of distribution lists, regular reports, and issue information notes to concerned users.
  • Support the organisation of events within the Directorate (e.g. workshops, conferences) as required.


  • Specific education in Administrative/Secretarial or demonstrated equivalent experience.
  • At least two years of the relevant working experience.
  • Proficient in the English language, both written and spoken.
  • Fluency in Dutch language is a strong asset.
  • A high level of discretion, diplomacy and professionalism is essential to the position, as well as flexibility and a service-oriented approach.
  • Very good communication skills as well as qualities of order, method, initiative to work independently, and reliability in the execution of tasks are required.
  • Highly proficient with modern electronics office automation tools in particular Microsoft Office suite ( e.g. Excel, Word, Power Point , etc.) and electronic mailing (ESA365/Lotus Notes).
  • Familiarity with ESA working environment in a similar position is a distinct advantage.

We offer:

  • Attractive remuneration package.
  • Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • Yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

Privacy Notice: In order to apply for this vacancy you must submit your personal information to Octagon Professionals. Octagon Professionals will collect, use and process your personal information as mentioned in our Privacy Policy. Our policy and processing of your personal information is compliant with the GDPR.

Job Information

Job Reference: BBBH2374_1658418657
Salary From: £
Salary To: £
Job Industries: Aerospace / Aviation
Job Locations: The Hague area
Job Types: Permanent

Apply now

Octagon Recruitment

Recruitment Team

+31 (0)70 324 9300