Administrative Staff (ESA/ESTEC)

We are looking for a new addition to the Administrative Staff for the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). The staff will provide the support service in the ESA Directorate – Earth Observation Program. If you are passionate about the Space industry and would like to join an international environment, read more and apply today!

The position is full-time with a fixed term contract until 31.12.2026 with the possibility of an extension.

Your tasks will focus on general administration tasks covering:

• Organise calendars for project teams.
• Organise internal and external meetings and reviews including room and resource booking.
• Prepare documentation and briefings for meetings.
• Support the procurement of promotional items.
• Support incoming phone calls and information requests.
• Prepare and organise the travel requirements and mission claims for EOP Project Teams.
• Assist in the arrival/departure process.
• Prepare minutes of internal meetings and maintain relevant action item lists.
• Assist in preparation of reports.
• Prepare and maintain the internal and external information tools (e.g. SharePoint, web pages, etc.) for internal and external communications at program and project level, including writing and editing of web pages, letters, etc.

The qualifications and experience requirements are:

• A High school education with secretarial skills or professional diploma with a minimum of 2 year’s work experience.
• Strong customer service skills
• Proficient with MS Office
• Good command of English, both written and spoken; knowledge of French or another EU member state language would be an advantage.

We offer:

• Attractive remuneration package.
• Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
• Advice from our Learning & Development Specialist on most suitable training/courses.
• Extra budget and up to 5 extra days off for your professional development.
• Pension contribution to a tailor-made pension scheme.
• Yearly subscription to the ESTEC gym facilities and a swimming pool.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

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